20 Best Data Entry Service Providers

Accurate and timely data processing is a main ingredient for business success. Organizations often turn to data entry outsourcing providers to achieve this critical goal.

This list presents the 20 best data entry service providers known for their accuracy, efficiency, security, and customer satisfaction. These providers are selected based on their industry reputation, track record, and various outsourcing services, including data entry operations.

Whether your business operates in healthcare, finance, e-commerce, or any other sector, this article can help you find the ideal partner for your data entry needs.

Let us dive in.

20 Best Data Entry Service Providers

Examine the best data entry service providers in the business process outsourcing (BPO) industry. The information presented herein was sourced from Clutch, a reputable business-to-business (B2B) ratings and reviews platform, and the official websites of BPO vendors. This list aims to guide you in finding the best BPO partner.

1. Unity Communications

Unity Communications, recognized by Clutch as one of the best BPO companies of 2022, is also a data entry service provider that caters to businesses in Australia, Europe, the U.S., and Canada. It supplies specialist teams to augment clients’ in-house workforce.

The organization also works with small and medium-sized enterprises (SMBs) and startups outsourcing for the first time. It offers clients thorough service, allowing them to focus on their core business and primary objectives.

Through advanced information technology (IT), private branch exchange (PBX), and virtual networks, Unity Communications provides a seamless client experience for high-quality data entry outsourced services.

2. Enshored

Enshored is a data entry provider that assists emerging startups with business challenges by offering distinctive solutions, and Clutch has named it one of the best BPO companies for work-life balance. It provides advisory services to SMBs, such as planned market growth and responsive service development.

Aside from data entry services, the BPO provider’s back-office outsourcing activities include writing and content development. Established in 2014, Enshored serves clients in the financial services, e-commerce, consumer products and services, and IT sectors.

3. Callbox

Callbox, acknowledged by Clutch as one of the best BPO companies of 2022, is a data entry service provider founded in 2004. It specializes in lead generation and appointment setting, using a multi-touch, multi-channel approach to connect with target customers.

Based in California, the BPO company employs over 700 marketing specialists across three sites in the Philippines. The organization completed over 10,000 campaigns in various B2B verticals and geographical areas. IT, telecommunications, business services, healthcare, and hotel and leisure are among the industries Callbox supports.

4. Remote CoWorker

Remote CoWorker is among HP.COM’s Best Rated Virtual Assistant Companies and is a data entry service provider established in 2007. The company offers 24/7 virtual assistants (VAs) and professionals for various industries, including automotive, advertising and marketing, real estate, consumer products and services, and dental.

The company outsources customer support, administrative tasks, technical support, sales and billing optimization, bookkeeping, marketing and consulting, live chat, and customer relationship management (CRM).

5. Premier BPO

Premier BPO was named on the Inc. 5000 list, a compilation of America’s best innovators and fastest-growing businesses. It is a data entry service provider that caters to SMBs and delivers customized solutions to meet client needs. Its back-office outsourcing services include payment, claims, and medical billing.

The service provider has over 100 years of expertise in the outsourcing business through onshore and offshore facilities, as stated on the website. It has offices in the Philippines, Pakistan, and China. It also serves customers in North America, East Asia, and Europe.

6. Emapta

Earning a spot as one of the Best Companies to Work for in Asia 2022, Emapta is a Philippine-based outsourcing company and data entry service provider founded in 2012. It offers legal employment, HR, and IT assistance; however, the client manages their workers daily as if they were part of the organization.

Emapta’s clients are American and Australian SMBs with less than $10 million in yearly revenue. They primarily operate in IT, financial services, advertising, and marketing.

7. Six Eleven Global Teleservices

Committed to providing the best outsourcing operations, Six Eleven Global Teleservices is a BPO and data entry service provider in the Philippines. The organization offers sales, back-office data processing, technical support, and customer service. It relies on over 2,500 regular employees who attend to over 90 clients from different industries and verticals.

Six Eleven has over 3,000 seats, and its primary clients are the midmarket (yearly revenue range between $10 million and $1 billion), telecommunications, and e-commerce industries.

8. Simply Contact

Selected as the TITAN Business Awards’ Best Customer Service Provider in 2023, Simply Contact is a customer support and data entry service provider with multilingual and multichannel capabilities. It aims to provide contact center services driven by key performance indicators (KPIs) in over 18 languages for its clients.

The company began operations in 2013 and currently has four offices in Poland and Ukraine.  New sites will open in Romania and Bulgaria. Its primary clients are the hospital, leisure, government, IT, e-commerce, financial services, and logistics industries.

9. SureCall

What makes SureCall one of the best BPO companies in Canada is its innovative, flexible architecture and streamlined programs. The Calgary-based data entry service provider was formed in 1982 and has received different national and global business awards.

The company provides front-end and back-office solutions covering various applications, including omnichannel support and fulfillment. Its steady clients are non-profit organizations and consumer products and services, business services, energy and natural resources, and financial services segments.

10. UAM

Driven to increase efficiency to achieve the best possible business results, UAM is a data entry and customer service outsourcing provider with over 15 years of expertise. It serves SMBs in the U.S. and abroad, offering bilingual agents with different business and marketing backgrounds.

According to the company’s website, it has over 40 contact center clients and 100+ ongoing VA clients. It focuses on the legal, finance, healthcare, retail, IT and telecom, marketing, and real estate sectors.

11. OWORKERS

The Advertising Review considered OWORKERS among the BPO industry’s best data entry service providers in 2022. It delivers services in different languages (e.g., English, Spanish, Greek, French, Arabic, Dutch, and German) and complies with Europe’s General Data Protection Regulation (GDPR).

With offices in the UK, Bulgaria, Egypt, and Madagascar, the company offers data entry (including outsourced product data entry services), data processing, data annotation, and content moderation. It focuses on e-commerce, business services, gaming, government, media, and IT segments.

12. SupportYourApp

Chosen in the Stevie Awards as one of the best employers in 2021, SupportYourApp is a data entry service provider that offers multilingual and technology-enhanced outsourcing solutions primarily for technology companies. It provides 24/7 omnichannel support in 55 languages for clients in over 30 countries.

Established in 2010, the company employs over 1,000 professionals for its 200+ clientele worldwide. The ISO/IEC 27001-certified organization complies with GDPR, the California Consumer Privacy Act (CCPA), and the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

13. 1840 & Company

Geekflare lists 1840 & Company as among the best platforms to hire freelancers. Using proven procedures, this data service provider helps businesses meet their staffing and skills requirements. It provides solutions adapted to client needs through flexible recruiting choices such as traditional outsourcing, approved freelancing, and direct placement.

Founded in 2014, 1840 works in seven nations and has the option to employ 150 different countries. The company considers itself a seamless extension of the client’s HR department. Its clients are from the business services, financial services, IT, medical, and telecommunications sectors.

14. ASL BPO

ASL BPO, acknowledged by FeedSpot as one of the best outsourcing YouTube channels, is a data entry service provider that caters to SMBs in different sectors, including financial services, IT, e-commerce, real estate, medical, business services, and consumer products.

The company commenced operations in 2014, providing various outsourced services, such as data entry, VA, customer support, SEO, and administrative functions. It employs over 200 professionals serving clients in the U.S., Canada, China, and Europe.

15. 4D Global

Established in 2015, 4D Global is considered one of the best places to work in India. The data entry service provider offers customized solutions for healthcare providers, such as medical data entry services and reimbursements through insurance companies in the U.S.

The company’s other medical outsourcing services include patient demographics entry and charge entry, payment posting, denial management, credit balance resolution, accounts receivable follow-up, and provider credentialing.

16. BBC Global Services

BBC Global Services is a marketing, development, and IT support and services outsourcing firm. It assists businesses in raising corporate growth by extending areas of expertise, increasing personnel, and offloading financial and administrative constraints.

Formed in 2017, the company operates globally and has offices in the U.S., India, and the Philippines. Offering some of the best professional data entry functions, the service provider utilizes U.S.-based teams to direct its offshore operations.

17. IdeasUnlimited

Avada includes IdeasUnlimited as one of the Top 10 Best Shopify customer service agencies. The BPO and data entry service provider has provided outsourced services since 2010. It serves different sectors, such as e-commerce, medical, gaming, consumer products, business services, and telecommunications.

The company has worked with over 1,000 clients, providing flexible contract options, relevant technologies, and omnichannel support. It has call center operations in the Philippines and Pakistan.

18. Boldr.

Boldr is an outsourcing company based in California and founded in 2016. The organization is best known for being among the biggest B-Corp-certified data entry service providers and professional employer organizations (PEOs). It has offices in the U.S., Mexico, Canada, the Philippines, and South Africa.

The eight-year-old BPO company caters to various industries, including business services, education, e-commerce, and medical.

19. BPO Nextdoor

BPO Nextdoor is a European BPO company established in 2012. It offers data entry, analytics, contact center, social media monitoring/analysis, and back-office services to businesses and organizations worldwide.

The BPO provider is a sister company of Edvantis Group, which has 18 years of experience delivering outsourcing functions to Western European and North American enterprises. It caters to the media, e-commerce, government, and IT sectors.

The company depends on over 250 employees to execute projects in up to 15 European languages, focusing on German.

20. Acquire BPO

Acquire BPO started operations in 2005 and was included in Digital.com’s 2020 Best BPO Services list. The BPO and data entry service provider employs over 9,000 professionals from 15 locations in Australia, the Philippines, the Dominican Republic, and the U.S.

The company offers outsourced services to various industries, such as insurance, telecommunications, education, retail, banking, and financial services. These services include software development, technical support, and retention campaigns for private and publicly listed companies worldwide.

Criteria for Choosing Your Best Data Entry Service Provider

Now that you have read our list of the top data entry companies, consider the critical criteria below when choosing a data entry service provider. These factors can help you identify and partner with the best BPO firm.

Accuracy and Quality of Data Entry

Accurate data is crucial for informed decision-making. When your organization outsources data entry jobs, remember the following:

• Error rates. Ask about the service provider’s data entry error rates. A trustworthy BPO partner should have a low mistake rate to ensure data integrity.
• Quality control measures. Learn about the provider’s quality control procedures. Seek vendors using stringent quality checks and validations for data correctness.

Communication and Support

Effective communication and support are essential when picking the best data entry service provider. Seek providers that offer:

• Communication channels. Examine the data entry outsourcing companies’ communication channels and reliability. Clear communication is indispensable for effective managed services, timely project updates, and proper issue resolution.
• Customer support. Explore the service provider’s readiness to handle problems or difficulties when working with clients.

Data Security and Privacy

Data security is the main factor when choosing the best data entry service provider. This criterion is non-negotiable since it deals with sensitive and confidential information. Your selected provider must prioritize the following:

• Encryption and data protection. Learn more about the encryption technologies and security protocols used by data entry firms to protect your data during transit and storage.
• Compliance with regulations. Confirm if the third-party vendor complies with data protection rules, including GDPR, HIPAA, or specific standards relevant to your industry.

Flexibility and Customization

Every organization has different data input needs. Check if the supplier can customize their services to your needs by evaluating the following:

• Customization. Discuss your specific requirements with the data entry services company and assess its capacity to tailor services appropriately.
• Flexibility. Partner with a service provider that can adapt to shifts in your data entry requirements as your business grows or changes.

Legal and Contractual Considerations

Official contracts are a primary guideline in acquiring your best data entry service provider. Before signing a formal agreement, check the legal and contractual details, particularly:

• Service-level agreements (SLAs). Establish specific SLAs outlining the ideal service quality, timeline, and penalties for noncompliance.
• Data ownership. To avoid disagreements, specify data ownership rights and duties in the contract.

Pricing and Cost-Effectiveness

Cost-effectiveness is another crucial element in picking your best data entry service provider. When screening potential BPO partners, consider:

• Pricing models. Study the price structure of each prospective partner. Some service providers charge by the hour, keystroke, or project. Choose a model that fits your budget and project specifications.
• Value for money. Analyze the entire value offered by each prospect. This factor covers the pricing for data entry processing and the service quality, dependability, and support.

Reputation and Track Record

A provider’s reputation and track record indicate their reliability and performance. Look for:

• Client testimonials. Review client testimonials and case studies to gain insights into past projects and client satisfaction levels of the top data entry services companies.
• Industry experience. Short-list providers with an excellent track record in your industry, as they have a deep understanding of your specific requirements and challenges.

Speed and Efficiency

Timing is vital when outsourcing data entry services. To guarantee that data entry jobs are executed on time and efficiently, examine these factors:

• Turnaround time. Asses the service provider’s capacity to meet your project’s timeframes. Quick turnaround is critical, especially for time-sensitive tasks.
• Scalability. Look into whether the provider’s operations can be scaled to manage increasing demands during peak periods without losing quality.

Technology and Infrastructure

A service provider’s IT solutions and platforms can significantly impact accuracy, output, and performance when adopting healthcare data entry outsourcing and other related services. Investigate:

• Software and tools. Inquire about the software and tools the BPO provider utilizes for data entry. The latest devices can help to speed up the procedure.
• Infrastructure. Inspect the vendor’s technical facilities, including servers and backup systems, to guarantee data availability and integrity, as well as disaster recovery capabilities.

Emerging Trends in Data Entry Services

While there is every reason to outsource data entry services, be sure you are aware of trends before you do so. Staying current on emerging trends in data management services is essential to securing the best data entry service provider. It ensures alignment with evolving business needs, technological advancements, and data security standards. These factors contribute to efficient data management and informed decision-making.

Explore the following technological developments to help you pick the best data entry service provider.

Automation and AI

Automation and AI are transforming data entry services. Data input procedures that were traditionally time-consuming and error-prone are increasingly being automated. The following are significant characteristics of this trend:

• Data extraction. Data can be extracted from various sources, including scanned papers, handwritten documents, and digital records, using AI-powered systems. The optical character recognition (OCR) technique is an excellent example. It quickly converts an image to text with maximum accuracy.
• Data validation. Machine learning (ML) algorithms can quickly assess and authenticate data entries, minimizing the need for manual checks to enhance accuracy.
• Intelligent data capture. Advanced data capture technologies can recognize and categorize data automatically, reducing data entry processes.
• Chatbots and natural language processing (NLP). NLP-capable chatbots automate data input from conversational sources such as chat messages and emails.

Remote Data Entry Services

One trend to monitor to help you find the best data entry service provider is remote work. Many companies have hired remote data entry service providers since the pandemic. This is how the trend is developing:

• Global talent pool. Remote work enables organizations to reach a worldwide talent pool of data entry specialists.
• Cost savings. By collaborating with remote workers, you can decrease overhead expenses associated with in-house data entry processes.
• Scalability. Remote data entry services are frequently scalable, allowing fluctuating data entry needs.
• Data security. A reliable remote data entry service provider prioritizes data security by utilizing robust access controls and encryption.

Industry-Specific Data Entry Solutions

Data entry needs differ considerably among industries. The best data entry service provider for your business offers industry-specific data input systems to meet the following specialized demands:

• E-commerce. Online businesses and virtual retail profit from data entry services that properly manage product catalogs, order processing, and customer data.
• Finance and banking. The service provider should offer data entry solutions for banks and other financial institutions to manage a high volume of transactions, customer records, and compliance reporting.
• Healthcare. Healthcare data entry services are designed to manage patient records, insurance claims, and medical coding while adhering to HIPAA laws.
• Legal. Law firms and professionals depend on specialized data entry solutions for case management, legal papers, and contract details.

Cloud-Based Data Entry Services

Cloud computing alters services by making them more scalable and accessible. The following is how cloud-based data input services are changing:

• Accessibility. Cloud services enable remote access to data entry systems and tools from any location with an internet connection.
• Flexibility. Cloud services are suited for organizations of all sizes because they can quickly grow to manage massive amounts of data.
• Data backup and recovery. Cloud solutions provide strong data backup and recovery capabilities, lowering the chance of data loss.

Integration with Robotic Process Automation (RPA)

Another trend to track to assist you in acquiring the best data entry service provider is RPA. By imitating human actions, BPO providers can integrate RPA solutions to automate repetitive tasks, such as data entry. Key elements include:

• Data synchronization. Integration with RPA means data is coordinated effortlessly across numerous applications and platforms.
• Scalability. RPA systems can expand to meet increasing data input demands, making them highly flexible to your evolving requirements.
• Workflow automation. RPA bots can streamline data entry procedures from start to finish, eliminating human errors and oversights.

The Bottom Line

Selecting the best data entry service provider is critical in today’s data-driven landscape. It necessitates carefully evaluating accuracy, efficiency, security, pricing, reputation, and alignment with emerging trends.

By prioritizing these criteria, you ensure your requirements are met and that you have a partner capable of enhancing accuracy, security, and overall operational excellence.

You can focus on your core strengths, make informed decisions, and remain competitive when choosing the correct BPO provider.

Let’s connect if you want to learn more about the best data entry service providers!